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Job Description & Specifications

We are looking for a highly organized and professional Secretary to provide administrative and clerical support to the organization. The Secretary will be responsible for managing correspondence, scheduling appointments, maintaining records, and ensuring smooth day-to-day office operations.

Key Responsibilities

• Answer phone calls, emails, and other correspondence.
• Manage and maintain calendars, appointments, and meetings.
• Prepare, organize, and file documents and records.
• Draft letters, reports, and other business documents.
• Receive visitors and direct them to the appropriate department.
• Coordinate meetings and prepare meeting minutes.
• Handle office supplies inventory and place orders when required.
• Maintain confidential information and company records.
• Assist management with administrative tasks and special projects.
• Ensure the office environment remains organized and efficient.

Requirements

• Diploma or Bachelor\’s degree in Business Administration, Office Management, or a related field.
• Previous experience as a Secretary, Administrative Assistant, or similar role preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently and meet deadlines.
• Professional appearance and attitude.
• Knowledge of office equipment and administrative procedures.

Preferred Skills

• Excellent time management skills.
• Attention to detail and accuracy.
• Ability to maintain confidentiality.
• Customer service orientation.
• Problem-solving and decision-making skills.